Updated 11/21/2016 to include Wight and Southampton counties and the independent cities of Franklin, Hampton, Portsmouth, and Suffolk.
Pension Benefit Guaranty Corporation ("PBGC") is waiving certain penalties and extending certain deadlines in response to Hurricane Matthew that began on October 7, 2016, in Virginia.
This Disaster Relief Announcement provides relief relating to PBGC deadlines as described below to Designated Persons. A "Designated Person" is any person responsible for meeting a PBGC deadline (e.g., a plan administrator or contributing sponsor) that is located in the disaster area for which the Internal Revenue Service ("IRS") has provided relief in VA-2016-08, November 3, 2016, in connection with filing extensions for Form 5500 series returns, or cannot reasonably obtain information or other assistance needed to meet the deadline from a service provider, bank, or other person whose operations are directly affected by the Hurricane Matthew that began on October 7, 2016, in Virginia.
In VA-2016-08, November 3, 2016, IRS provided relief in connection with filing extensions for Form 5500 series returns as a result of the disaster for taxpayers who reside or have a business in the disaster area. The relief generally extends from October 7, 2016 through March 15, 2017.
The disaster area consists of the independent cities of Chesapeake, Newport News, Norfolk and Virginia Beach.
If IRS adds additional areas in connection with those filing extensions, any person responsible for meeting a PBGC deadline that is located in those additional areas will also be a Designated Person.
This Disaster Relief Announcement does not cover every situation in which PBGC disaster relief may be warranted. For example, it does not capture every person that might experience difficulty in meeting a PBGC deadline for reasons relating to the Hurricane Matthew that began on October 7, 2016, in Virginia. It also does not grant specific disaster relief for all filings. For example, it does not provide relief for certain filings that involve particularly important or time sensitive information where there may be a high risk of substantial harm to participants or the PBGC insurance program, e.g., notices of large missed contributions under section 302(f) of ERISA (Form 200), advance notices of reportable events under ERISA section 4043, and annual financial and actuarial information from certain controlled groups under ERISA section 4010.
Those persons affected by the Hurricane Matthew that began on October 7, 2016, in Virginia who need relief from PBGC that is not covered by this Disaster Relief Announcement should contact PBGC as soon as reasonably possible. To request case-by-case relief, contact Diane Morstein at PBGC by:
- calling 1‑800‑736‑2444, extension 4136, or 202‑326‑4136 (for TTY and TDD, call 800‑877‑8339 and request connection to 202‑326‑4136);
- sending an email to firstname.lastname@example.org; or
- writing to Diane Morstein, Pension Benefit Guaranty Corporation, Suite 610, 1200 K Street, NW, Washington, DC 20005‑4026, Re: "Disaster Relief Announcement 16-16".
Claiming Disaster Relief
To claim disaster relief, follow the instructions (if any) for claiming disaster relief for the filing. If there are no instructions for claiming disaster relief for the filing, then for any permitted paper filing (including a paper filing that is sent via fax or as an imaged attachment to an email), include the words "Disaster Relief Announcement 16-16" at the top of the filing. If a person receives an inquiry or bill from PBGC that appears not to take disaster relief into account, the inquiry or bill should be returned to PBGC with the same wording written at the top. (PBGC may generate such an inquiry or bill if it is unaware that the filer is claiming disaster relief.)
If the plan administrator of a plan is a Designated Person, PBGC will, for purposes of assessing any late payment or late information penalty, treat as timely any premium filing required to be made for the plan beginning on or after October 7, 2016, and on or before March 15, 2017, if the filing is made by March 15, 2017. Thus, for any such filing, PBGC will waive the applicable penalty, but not the applicable interest charge.
- Example: Plan A's plan administrator is a Designated Person. Plan A is required to make a premium filing by March 15, 2017. PBGC will, for penalty purposes, treat Plan A's filing as timely if it is made by March 15, 2017.
Single-Employer Plan Terminations
Standard terminations. If the plan administrator of a plan that is terminating in a standard termination is a Designated Person, any of the following plan termination deadlines for the plan that fall on or after October 7, 2016, and on or before March 15, 2017, are extended to March 15, 2017:
- The deadline for filing the standard termination notice (Form 500) (29 CFR § 4041.25(a)). (This automatically extends the deadline for providing notices of plan benefits to participants and beneficiaries (29 CFR § 4041.24(a)) because that deadline is the date when the standard termination notice is filed.)
- The deadline for completing the distribution of plan assets (29 CFR § 4041.28(a)).
- The deadline for filing the post-distribution certification (Form 501) without penalty (29 CFR § 4041.29(b)). (This automatically extends the deadline for filing missing participant information and certifications without penalty and for paying missing participants’ designated benefits to PBGC without interest (29 CFR § 4050.6(b)(2)).)
Distress terminations. If the plan administrator of a plan that is terminating in a distress termination is a Designated Person and the deadline for filing the distress termination notice (Form 601) (29 CFR § 4041.45(a)) falls on or after October 7, 2016, and on or before March 15, 2017, that deadline is extended to March 15, 2017. (Plan administrators of plans in distress terminations for which PBGC has issued a distribution notice should contact PBGC for case-by-case relief. See Case-by-Case Relief above.)
Reportable Event Notices
If a Designated Person is responsible for filing a reportable event post-event notice (29 CFR Part 4043, Subparts A and B) for which the deadline falls on or after October 7, 2016, and on or before March 15, 2017, that person's deadline for filing is extended to March 15, 2017.
In certain cases, PBGC's regulation on post-event notices of reportable events extends the reporting deadline until 30 days after a plan's Form 5500 due date. (See 29 CFR §§ 4043.23(d)(2), .29(d)(2), .30(d)(2), .31(d)(2), and .34(d)(4).) If such a 30-day extension applies to a Form 5500 for which there is a Form 5500 Disaster Extension, the 30-day extension period in PBGC's regulation automatically will begin to run on the Form 5500 Disaster Extension Date.
In the case of notices required in advance of the effective date of a reportable event (29 CFR Part 4043, Subparts A and C), PBGC will grant relief where appropriate on a case-by-case basis. See Case-by-Case Relief above.
Annual Employer Reporting
PBGC's regulation on Annual Financial and Actuarial Information Reporting (29 CFR Part 4010) requires annual financial and actuarial information reporting in certain cases by contributing sponsors (and their controlled group members) maintaining plans with large underfunding or certain missed contributions or funding waivers. PBGC will grant relief where appropriate on a case-by-case basis for these reports. See Case-by-Case Relief
The regulation permits the filing of certain actuarial information by an alternative due date, which is 15 days after a plan's Form 5500 due date, if certain requirements are met (29 CFR § 4010.10(b)). If such an alternative due date is based on a Form 5500 for which there is a Form 5500 Disaster Extension, the 15-day period in PBGC's regulation will automatically be measured from the Form 5500 Disaster Extension Date.
Requests for Reconsideration or Appeals
The deadline for requesting review of a PBGC determination under PBGC's regulation on Rules for Administrative Review of Agency Decisions (29 CFR Part 4003) is generally 45 days (for an appeal) or 30 days (for a request for reconsideration) after the date of the determination. If a Designated Person is aggrieved by a PBGC determination, and the deadline for filing an appeal or a request for reconsideration of the determination falls on or after October 7, 2016, and on or before March 15, 2017, that person's deadline for filing the appeal or request for reconsideration is extended to March 15, 2017.
Multiemployer Plan Deadlines
- Multiemployer premium deadlines. The disaster relief relating to premium deadlines (discussed under Premiums above) also applies to multiemployer plans.
- Other multiemployer deadlines. Under PBGC's regulations governing multiemployer plans, various persons (e.g., the plan sponsor) are subject to deadlines for making filings with PBGC, issuing notices to persons other than PBGC, and taking other actions. If the person responsible for meeting the deadline is a Designated Person, and the deadline falls on or after October 7, 2016, and on or before March 15, 2017, PBGC will neither assess a penalty under ERISA section 4302 nor take any other enforcement action with respect to any failure to comply with the deadline during the period ending on March 15, 2017.
PBGC recognizes that persons other than PBGC may have rights to enforce some of these deadlines. PBGC expects these persons to act reasonably fully taking into account the effects of the damages from the Hurricane Matthew that began on October 7, 2016, in Virginia in deciding whether and to what extent to exercise these rights. PBGC will grant other relief where appropriate on a case-by-case basis for deadlines relating to multiemployer plans. See Case-by-Case Relief above.
For general information on PBGC Disaster Relief, please call our toll-free practitioner number, 1-800-736-2444.